Rules And Regulations At Garden City University

University established through Act no. 47 of 2013 in Karnataka State and approved by UGC, Govt. of India





Every student is required to demonstrate ethical, professional and exemplary conduct and decorous behaviour both inside and outside the campus and not to indulge in any activity that will tend to bring down the prestige of the University. Should be self-motivated and be self-disciplined and make the most of their ability and contribute to the happiness and well-being of the GCU community by supporting others.

Student Code of Conduct:

  • Students should possess their identity card to enter the University premises.
  • Students shall come clean, tidy and modestly dressed in their University blazer provided to them.
  • Students are expected to use only courteous and polite language and behave with dignity with the faculty members and the staff of the University and treat others in the way that they would wish to be treated themselves.
  • Students shall avoid using any insulting, inciting, threatening language when talking with fellow students and should abstain themselves from violence.
  • Students are expected to read notices/circulars displayed on the University Notice Board. Ignorance of not reading any notice/circular thus displayed shall not be accepted as an excuse failing to comply with the directions contained in it.
  • Students should not leave the class or turn-up late to the class under the pretext of paying fees, visiting the library etc.
  • Students are forbidden from entering the University office and the staff rooms during unspecified hours.
  • Ragging and eve teasing is considered a crime and strictly prohibited by an act promulgated by the Supreme Court of India & Ministry of Human Resource Development (MHRD), Government of India. If any student indulges in any form of ragging or eve-teasing inside the University premises or outside, one will be summarily expelled from the University.
  • Student vehicles should be parked in the allotted parking space. Vehicles found parked in unauthorized places shall be impounded.
  • Students shall not talk or act in any manner outside the institution in a way that would bring disrepute to the University.
  • The students shall be regular and punctual in attending classes and all activities connected with the University.
  • Gathering in groups on the street, at the University entrance, exit and pathways are strictly prohibited.
  • Performing religious practices as a group or as an individual is not permitted on the University Campus.
  • Students should not involve themselves either directly or indirectly in any form of politics either inside or outside the University during their period of study.
  • No student is permitted to leave the classroom during class hours without a valid reason and permission of the course teacher concerned.
  • While attending University functions, the students will conduct themselves in such a way as to bring credit to themselves and to the University.
  • Spitting, smoking, consumption of alcohol, drugs and throwing unwanted material, littering inside the University campus is strictly prohibited.
  • Students are prohibited from damaging the building or any other property or infrastructure of the University in any way. The cost of any damage so caused will be recovered from the students collectively if the responsibility for it cannot be fixed on an individual or a group of individuals.
  • Complaints and grievances may be made individually to the student welfare officer through the University Student Services Desk.
  • No meeting/function of any kind shall be held in the University premises without the written permission of the Registrar.
  • No notice of any kind shall be circulated among students or displayed on notice board without the written permission of the Registrar.
  • No information or report should be sent to press or broadcasting agencies without the permission and approval of the Registrar.
  • Students are required to strictly adhere to the following:

  • Do not waste food and water.
  • Do not leave the taps open in the restrooms.
  • Switch off the lights/electrical appliances/LCD projectors after use.
  • Use of auditorium/seminar hall shall be with the prior permission of the concerned authorities.
  • Use of sports equipment shall be with the prior permission of the authorities.
  • The students are expected to take up all assignments, tests and examinations of this University seriously and perform at their best.
  • Avoid plagiarism, malpractices of any kind in learning assignments including project work and its reports.
  • Misconduct during the examination, use of unauthorised gadgets, carrying paper bits etc. would be seriously dealt with.
  • In the University campus, various courses and examinations are conducted simultaneously and hence, students should observe SILENCE within the campus.
  • If a student fails to comply with this regulation, strict disciplinary action will be initiated against the student which may even result in the rustication of the student from the University.

The act of Indiscipline:

  • A student who does not conduct in the manner expected and as stated above is considered to be performing an act of Indiscipline.
  • Acts of Indiscipline are dealt with zero tolerance.
  • Any acts of Indiscipline of a student is first to be considered by the Discipline and Welfare Committee of the Department for necessary action. If the issue demands more serious consideration, the act of indiscipline will be reported to the Dean and the Dean will refer it to the Discipline and Welfare Committee of the University, constituted by the Vice Chancellor.
  • The Committee will inquire into the charges and recommend suitable action if the charges are substantiated. The Registrar will take appropriate action on the recommendation of the Discipline and Welfare Committee of the University.
  • Anyone found indulging in ragging or any such acts is liable to be dismissed forthwith.
  • Suspension: Registrar may suspend a student pending inquiry depending upon the prima facie evidence.
  • Appeal: The aggrieved student may appeal to the Vice Chancellor whose decision will be final and binding.

Academic Dishonesty

  • When a student is found responsible for a violation of the University code of conduct pertaining to academic dishonesty (Malpractice in Examinations), the Office of Controller of Examinations will initiate action based on the pre-approved procedures.
  • Appropriate penalty or punishment will be awarded to the student and communication sent to the concerned Head of the Department. The matter will be informed to the student's parents duly.

Malpractices by the students appearing for examination:

    A student is responsible for a violation of the University code of conduct if found in the following situation:

  • If the candidate is found possessing any notes/books or papers scribbled with any contents in the examination hall.
  • Exchange of any material or content with others in the examination hall after the commencement of exam.
  • Speaking or communicating with other candidates while the examination is in progress.
  • Taking with him/her written or blank answer book while leaving the examination hall.
  • Copying or allowing others to copy during the examination.
  • Using abusive/obscene language or being guilty of misconduct.
  • Assaulting any official in any manner involved in the conduct of the examination.
  • Disobeying the instructions of invigilators/squad members.
  • Seeking favour directly or indirectly from teachers, examiners or any other officials, trying to influence or pressurizing them.
  • Any other act on part of the candidate which amounts to malpractice.

Procedure for conducting enquiry and reporting:

  • The University Malpractices Lapses Enquiry Committee (UMLEC) shall fix a date for the conduct of the inquiry of the malpractice case.
  • The CoE shall communicate to all the candidates booked for the case of malpractice to appear before the UMLEC for enquiry on a specified date and time.
  • The UMLEC shall read out the charges of the accused person before the committee and shall record all the statements of the accused in the case.
  • The accused shall defend his/her case personally and no other persons are allowed to represent.
  • After completion of the enquiry, the committee shall submit its report to the CoE.
  • The CoE shall submit the reports of all malpractices to the Vice-Chancellor at the earliest.

Action after the submission of the report:

  • The Vice-Chancellor shall review the report of UMLEC and after consideration may accept the recommendation of the UMLEC and decide to implement or if the report is not arriving at a proper conclusion, noncompliance or wrong application of relevant and appropriate rules/regulation may refer the report back, to the UMLEC to review its report.
  • Note: Regulations governing the acts of indiscipline and malpractice in the University examination by the teaching and non-teaching staff is described in the Examination Regulation of the University.

Change of Regulations:

  • Any regulation can be modified by the Academic Council of the University.



Every student is required to demonstrate ethical, professional and exemplary conduct and decorous behaviour both inside and outside campus and not to indulge in any activity that will tend to bring down the prestige of the University. Should be self-motivated and be self-disciplined and make the most of their ability and contribute to the happiness and well-being of GCU community by supporting others.

Purpose of the policy:

  • The policy is to ensure coordinated and consistent examination practices in the University.
  • The examinations conducted would ensure correct assessment that will foster learning and meet the overall teaching objectives.
  • The End Semester Examination is conducted after the last working day of the semester.


  • BoA – Board of Appointment – Board constituted to appoint the members of the Board of Examiners.
  • CoE – Controller of Examinations – A person designated to officiate as the chief of the Examination committee in the University and reports to the Vice-Chancellor of the University.
  • CIA – Continuous Internal Assessment – marks scored by the student during the course of the curriculum as internal assessment.
  • ESE - End Semester Examination – Examination conducted during the end of the semester.
  • CGPA – Cumulative Grade Point Average – Refers to the average of the grade points aggregated by the student in all the semesters put together.
  • SGPA – Semester Grade Point Average – refers to the aggregate of the grade points secured by the student in that semester.
  • UMLEC – University Malpractices Lapses Enquiry Committee – Refers to the committee constituted to address issues regarding malpractice.
  • GP – Grade Point – refers to the grade points secured by the student.
  • RA/NA – Re-appear/ Absent Grade – Refers to the students who have not cleared a course during the exams and has to appear again.
  • NCC – National Cadet Corps.
  • NSS – National Service Scheme.

Scope of the policy

  • This policy applies to all the examinations conducted by the University for the Undergraduate, Postgraduate, Certificate, Diploma certificate, Post Graduate Diploma, PG Certificate, Research Oriented Programmes.


  • Examination Dates: The dates of the End Semester Examination (ESE) are planned in the University’s Academic Calendar for the academic year.
  • The Continuous Internal Assessment (CIA) is done as per the specified course/unit during the course of the semester, and the students have to secure at least 50% of marks in their Continuous Internal Assessments to be eligible to appear in the ESE.
  • The examination timetable is prepared by the Controller of Examinations (CoE).
  • The examinations will be held exclusively during an official examination week for every programme.
  • Practical examinations will be conducted before the commencement of the end semester examination, by the respective schools.
  • No classes will be scheduled during this week.
  • Conduct of special examination like the fast track examination is decided by the CoE in consultation with the Vice-Chancellor.
  • The examinations once planned will not be cancelled or deferred. Only under certain exceptional circumstances like unfavourable weather conditions, natural disasters, any unexpected Government declared closure, the examinations may be deferred. The examinations are deferred only with the consent of the Vice-Chancellor.
  • The examinations are centralized and will be conducted for all the Schools during the same time.
  • The examination will be conducted in two sessions spread within the normal working hours, at the specified venue and at the specified time.
  • The examination question papers are generated by an automation process which involves less involvement of manpower during the selection of questions and is done by the system. Selection of questions are done from the pre-existing set of questions in the question bank.
  • The question papers are generated on the day of the examination.
  • The CoE will announce the details of the room supervisors a week prior to the commencement of examinations.
  • The room supervisors will collect the student answer scripts from the exam control office on the day of the examination.
  • The required arrangements for the examination is done by the office of the CoE.
  • The University will provide all necessary aid to accommodate students with disabilities or any adverse medical conditions. Such students may approach the CoE through the HoD one week before the commencement of examinations.

End Semester Examination:

  • The end semester examination will be evaluated for 60 % of the total weightage in the learning outcome. For the 60 marks written examination the duration will be of two hours. The courses that have practical component will be assessed for 50 marks of which 40 % is for internal assessment and 60 % would be end term practical examination of 3 hours duration (The practical examination duration will vary based on course credit).
  • The conduct of End Semester Examination is elaborated in the Examination Regulations of the University.
  • A student is declared pass in CIA of a course if the student secures a minimum of 50% of CIA. A student is declared pass in End Semester Examination (ESE) of a course if the student secures a minimum of 30% of ESE. However, to be declared as pass in a course the student has to obtain 40% marks of the total marks of CIA and ESE put together.
  • If a student fails to secure minimum marks in CIA, the student will have to re-appear for the examination in that course. The CIA secured would continue. The student will have to score the required marks to pass the examination from the ESE E.g.: If a student scores 12 instead of the minimum required 20 in CIA the student is detained from the first attempt of examination for that course. While re-appearing for the same course in the subsequent semesters the CIA earned initially i.e., 12 will continue, and the student will have to score a minimum of 28 from the ESE to add-up to a total of 40 to be declared pass in that course.
  • If a student fails to secure minimum marks in ESE, the student will have to re-appear for the examination in that course. The CIA secured would continue.
  • Once not successful in the examination the student can appear for the exam during the next academic year.
  • All students are given an upper limit of double the duration of the course to complete their arrear papers. Further from the date of completion of his/her recommended duration of studies. E.g.: A student enrolling for a programme in 2017 will complete by 2020. The student has the option of taking up the examinations till 2023.
  • Students who have cleared all the previous semester courses (I, II, III & IV) and would have not cleared the exams in the V or VI semester UG /III or IV semester PG have an option of a fast-track examination based on the requirement and approval of the Vice Chancellor that would be held within a month after the results are announced. This is to help the students clear the exam in the same year and continue further studies or take up a career.
  • The students are allowed a full carry over of courses in all the semesters and should pass all the examinations in the specified time frame for awarding of the degree. Excepting BPT where the students have to pass all the courses until the fourth semester before registering for the courses in the fifth semester.
  • If a student is detained from appearing for ESE either due to shortage of attendance or failing to secure the minimum marks required in CIA for two semesters consecutively, the student shall repeat the academic year.
  • All applicable fees charged for the purpose of the examination will apply for re-appearance of ESE.

Examination Committee

  • The Controller of Examination is the University’s examination in-charge.
  • The Deputy Registrar/ Chief Supervisor shall be responsible for the proper conduct of the examination.
  • Room supervisors are appointed from among the teaching faculty for each hall or room.
  • Breach of the examination policy by a faculty or a student shall be considered as a disciplinary offence and shall be addressed by the University Malpractice Lapses Enquiry Committee (UMLEC).
  • The office of the CoE will be responsible for and will be the accounting office for the examination regulations.
  • Any query on examinations is to be addressed to the CoE.
  • The regulation and its applications are reviewed at regular intervals and the University reserves the right to amend these policies as required.

Examination Committee

    Phases of examination may be classified into:

    Pre-examination, during examination and post-examination work.

During examination process:

  • Constitution of the BoE for each programme and appointment of Board of Examiners.
  • Identification and appointment of supervisors to conduct the examinations.
  • dentification and appointment of squad members.
  • dentification and appointment of external examiners for practical examinations.
  • Passing the remuneration bills of external examiners.
  • Tabulation of practical examination marks from the marks list once the examination is completed.
  • Arrange for evaluation of answer booklets.
  • Tabulation of marks obtained.
  • Appointment of Custodians, Evaluators, Tabulators for valuation.
  • Arrangement for preparation of printing marks card and other required certificates.
  • Collection and maintenance of the data regarding the number of examinations, number of candidates registered for each examination, the number of male and females, SC/ST candidates, regular and repeaters, the percentage of passes.
  • Arrangements required for conducting the examination, answer booklet collection, processing and declaration of results.
  • Preparation of question bank by the course designers/faculty in-charge.
  • Review of the question bank.
  • Preparation of detailed examination schedule for all the programmes as per the academic calendar.
  • Printing of answer booklets.
  • Generation of barcodes.
  • Call for students to register for the examinations.
  • Generation of the register numbers.
  • Hall ticket generation for students. Hall ticket will be issued to students who have 75% attendance and secured atleast 50% marks in the internal assessment procedures.
  • Generate the student’s strength, room allotment, allocation of room supervisors.

During examination process:

  • Question paper printing and copying.
  • Sorting the question papers based on the subjects and room allocation.
  • Generating the diaries for the room supervisors with barcode stickers of the candidates register numbers, course code and the room supervisor details.
  • Answer booklet distribution 15 minutes prior to the commencement of examination and filling up of the details in the answer booklet (pasting of the barcodes for register numbers, course code etc. by the room supervisor).
  • Collection of answer booklets after the examination and packing them in covers provided and brought to the exam control room.
  • Bundling and storing for valuation.

Post examination:

  • Evaluation of answer scripts.
  • Maintenance of records of candidates for each exam, registers relating to statistics of the pass and fail examination wise and subject wise, computerization of data of each examination programme wise, course wise with the percentage and grades.
  • Identification of evaluators. Internal evaluators for undergraduate programmes, the papers will be reviewed by an external reviewer.
  • For postgraduate programmes there would be an external and an internal evaluator, the average of the marks awarded by them will be considered final. In case of a variation of more than 15 marks between the two evaluators, such papers will be checked by a third evaluator and the marks finalized.
  • The marks are then tabulated in the marks list and entered in the system.
  • Once tabulated, the results are declared.
  • The announcement of revaluation dates is after the results are announced.
  • The CoE shall constitute the committee for revaluation comprising of the original evaluator, a subject expert (who would re-evaluate the paper), a committee member of the academic review committee and conduct of the review of the papers.
  • The final results are announced once the revaluation is completed.
  • Preparation of merit list of students.
  • Preparation of the list of lapses and irregularities committed by valuers and all other staff involved in examination and reporting for suitable action to be taken as per the rules.
  • Marks cards are generated and printed.
  • Distribution of marks cards.
  • The issue of provisional degree certificates for final year students.
  • Inviting application forms for the award of convocation degrees.
  • Scrutiny of application forms for conferring degrees in person and in absentia.
  • Printing the convocation certificates.
  • Schedule the convocation in consultation with the Vice-Chancellor.
  • Intimating the students through notification by mail or by post on the date and venue of convocation.
  • Make all arrangements required for the smooth and proper conduct of the annual convocation.
  • Distribution of degree certificates.

Practical examinations:

  • Practical examination/Project/Viva-Voce shall be conducted by every department during the end of the semester.
  • The eligibility to attend the practical examinations would be to have 75% attendance and should have atleast 50% marks in the Continuous Internal Assessment.
  • The board of examiners would appoint external examiners for every practical examination. Every practical examination would have two examiners, one external and one internal examiner.
  • The remuneration towards the conduct of practical examination for the external examiners will be as decided by the Vice-Chancellor with the consent of the Board of Management.
  • The marks obtained during the practical exams are recorded in the marks list and are tabulated.

Board of Examiners

  • Board of Examiners is constituted for every programme by every department in each School.
  • The members of the Board of Examiners are selected by the Board of Appointment of Examiners from the list provided by the Board of Studies. The Vice Chancellor shall be the Chairman of Board of Appointment.
  • The members of the Board of Examiners shall not be eligible to be members of the board beyond two semesters. They may be re-appointed in the panel after a gap of one or two years.
  • The detailed list of examiners course-wise will be prepared by the examination committee and will be updated every year. Members of the panel of the board of examiners should have a minimum of 3 years of full-time teaching experience or a minimum of 5 years of part-time teaching experience.
  • External examiners are appointed for practical examination in the undergraduate as well as postgraduate programmes.
  • The Board of Examiners appoints paper setters and evaluators. For undergraduate programmes, the papers are evaluated by internal examiners and for postgraduate programmes external as well as internal examiners are appointed.
  • Every paper setter shall be guided by the scope of the course as per the syllabus prescribed and the course/teaching plan. The questions will be prepared as a question bank with each paper setter providing multiple questions of 1, 2 and 5 marks for undergraduate and 2, 5 and 10 marks for postgraduate programmes from every unit in the course. The question paper will be designed by mode of automation and will be generated by the system. The question paper will be generated on the day of the examination. The question bank will be scrutinized by a scrutinizer for the level of difficulty, repetitions of questions, syllabus alignment.
  • The examiners are required to maintain confidentiality regarding their appointment as paper setter/examiner and shall maintain confidentiality regarding marks awarded by them and any other work related to conduct of University examination.
  • The teachers should not accept to be in the board of examiners if his/her near relatives are pursuing study at the University in the concerned semester of the programme. A letter of declaration in this regard must be signed by the concerned teacher.
  • The controller of Examinations shall appoint “Moderation Board” for the purpose of moderation of question papers of the End Semester Examinations and results of all concerned Programs.
  • In case, the moderation done in a question paper is more than 30% (not merely edited), the case shall be reported with full justification to the Chairman, Board of Examinations, who shall have the power to change the paper, if necessary.

Board of Examiners

    Appointment, functions and responsibilities of the Deputy Registrar/ Chief supervisors

  • There shall be a Deputy Registrar for Examinations.
  • The deputy registrar shall be responsible for the proper conduct of the examination, he/she shall take all necessary actions before, during and after the examinations for the smooth conduct of the examinations.
  • He/she shall take stock of things like the number of answer scripts, additional books and other stationery required.
  • He/she shall prepare the list of candidates programme wise, course wise and forward the same to the CoE as per the examination schedule.
  • He/she shall appoint the required number of room supervisors, reliving supervisors (one for every 4 room supervisors), and office staff.
  • The chief supervisor shall prepare the details of the allotment of work, seating for candidates, and depute the number of room supervisors required.
  • The chief supervisor shall convene a meeting of all the staff before the commencement of the examination and explain their duties and responsibilities to them. He/she shall impress upon them the need to prevent malpractice. The proceedings of such a meeting are sent to the CoE.
  • He/she shall take care not to post any room supervisor in the same block/room with the same set of students. The details of the room assigned will be shared with the room supervisor on the day of the examination.
  • He/she shall not leave the examination centre during the period of examination without the prior permission of the CoE.
  • He/she will be the authorized personnel to store the question papers in sealed packets and take care until it is issued to the room supervisors during the examination.
  • The undistributed question papers are collected from each room half an hour after the commencement of the examination.
  • The answer booklets once received from the concerned room supervisors, must be counted and tallied with the total number of candidates present in the examination. The answer scripts are tallied room wise as per the register numbers allotted.
  • He/she shall ensure to maintain orderliness during the examinations at the centre.
  • He/she shall be responsible for the maintenance and proper accounting of all the stationery, answer books, sealing bags etc. required for the conduct of examinations.

Board of Examiners

  • The room supervisors are appointed from the list of teaching staff in the University.
  • It is mandatory for the faculty members of the University to take up examination work.
  • The room supervisors will be incharge of a room whose capacity is not more than 40.
  • The students are expected to report for the examination 15 minutes before the commencement of the examination and be seated in their respective seats 15 minutes prior to the examination. E.g.: for an exam beginning at 10:00 AM the student should be seated in the exam hall by 9:45.
  • The room supervisor will read out the general instructions written on the answer booklets and the hall tickets.
  • He/she shall ensure that every student is seated in the place assigned to them.
  • He/she shall do the task of checking the student’s hall ticket, ID card, and will paste the barcode stickers for the register number, course code and supervisor codes in the student answer booklets. This must be done in the first 15 minutes before the question papers are distributed and the examination commences.
  • The room supervisor ensures proper discipline is maintained and students do not indulge in any indiscipline. The room supervisor will bring to the notice of the chief supervisor any case of malpractice and will detain the candidates from continuing with the examination.
  • The room supervisor shall submit the diary with the details of students marked for further documentation.
  • He/she will be responsible for the proper accounting of the answer booklets of the candidates in the room supervised by him. He/she shall ensure the answer booklets are arranged in serial order subject wise and hand them over to the chief supervisor once the examination is over and only then leave the premises of the University.
  • The room supervisor may not leave the examination hall during the period of examination. However, he may be relieved by the relieving supervisor for a period of 15 minutes only.
  • The students are not allowed to carry any electronic gadgets, mobile phones, calculators to the examination hall. The room supervisors can confiscate the same if any students are found to carry any of these.
  • The room supervisor shall be personally responsible for the loss or misplacement of any answer booklets.
  • If there is any negligence in carrying out the duties the chief supervisor may act against them.
  • He/she should be vigilant throughout the examination.

Functions and responsibilities of the relieving supervisor

  • The relieving supervisors are appointed during the allotment of room supervisors.
  • There shall be one relieving supervisor for every 4 rooms.
  • The responsibilities of the relieving supervisor are like the role of the room supervisor when they are present in any room.

Functions and responsibilities of the relieving supervisor

  • The members of the vigilance squad are identified by the CoE from among the teaching faculty. Faculty members who have a minimum of 5 years of experience in teaching would be eligible to be in the squad.
  • The squad members shall go on rounds in the examination rooms and the corridors and shall see that there are no malpractices.
  • The members are authorized to physically check any candidate only in case of suspicion. Physical check for ladies must be done by the authorized lady squad members only. On finding anyone suspicious he/she is brought to the chief supervisor and later are presented before the University Malpractices Lapses Enquiry Committee. The students are booked only if they are found possessing any forbidden material.
  • The squad members can also check if diary issued to the room supervisor is maintained appropriately.

Co-ordinator for Valuation

  • Co-ordinators are appointed for valuation for smooth completion of the valuation process. The co-ordinators will assist the CoE during the valuation. They shall be present on all the days of the valuation without fail.
  • The co-ordinator will ensure to keep the valuation centre open from 10:00 AM in the morning for the valuation process to happen smoothly throughout the day.
  • He/she shall ensure that the evaluators are punctual and attend to the valuation work and complete the valuation process in the desired time.
  • The packets for valuation should be issued one after another.
  • He/she shall ensure the papers are valued strictly in accordance with the scheme of valuation.
  • He/she shall arrange for a review of answer scripts.
  • He/she shall maintain attendance registers for evaluators/reviewers, registers for issue and return of scripts to evaluators and reviewers.
  • The co-ordinator for valuation will ensure preparation of the bill for the external examiners towards their remuneration.
  • Any case of malpractice or erratic valuation by the valuator will be informed to the CoE immediately.

Appointment, duties and responsibilities of evaluators and reviewers:

  • The evaluators and reviewers are appointed by the Board of examiners from the list of faculty members proposed by the Board of Studies.
  • For the undergraduate programmes the evaluation will be done by internal evaluators and for postgraduate programmes, the evaluation will involve an external and internal evaluator.
  • All evaluators will receive a letter of appointment from the CoE and will report to the valuation centre on the day of valuation without fail.
  • Valuation will be done during the scheduled time every day.
  • Erratic valuation and wrong assignment of marks should be avoided strictly else will lead to a penalty for both evaluators and reviewers.
  • The evaluators should not accept the valuation of papers not related to his/her subjects.
  • The evaluators should work honestly, diligently and responsibly and should not violate rules during the time of valuation. Disciplinary action will be taken against such evaluators.
  • The evaluator should read the answer script in detail and evaluate the scripts.
  • The marks must be entered in the evaluation sheet provided and no entry should be made in the answer script.
  • The tabulation of marks will involve the scanning of the barcode stickers that are stuck against the total of each candidate’s score.
  • The reviewers shall countersign on the evaluation sheets filled up by the evaluators.
  • The reviewer shall review the answer scripts valued by the evaluator to maintain uniformity in the standard of valuation.
  • The evaluators should evaluate the answer scripts according to the scheme of valuation.
  • The evaluator should not leave any answer un-assessed and unmarked. Even if the student answers more than the required number of questions the answers shall be valued and the answer that carries least number of marks shall be omitted as extra.
  • The reviewer/evaluator shall exercise due care in checking the marks to avoid mistakes in totalling of the marks in the marks list.
  • When a candidate does not answer a question, the evaluator shall mark a “DASH” in the marks list column and if the answer written is wrong or does not deserve marks then the entry should be “ZERO”.
  • If the evaluator is found indulging in any malpractice it shall be considered as professional misbehaviour and are liable for disciplinary action.
  • If the reviewer finds the valuation done by any evaluator unsatisfactory, he/she shall arrange for a fresh valuation of the answer scripts and report the same to the CoE.
  • In case of postgraduate courses, every paper shall be valued by two valuators, one by an internal evaluator and the other by an external evaluator who is approved by the BOS. The results shall be the average of the two valuation marks.
  • In case of a difference of more than 15 marks in the two valuations, the scripts must be valued by a third evaluator the average of the nearest two will then be considered.
  • It is the general duty of all the teaching and non-teaching staff in the University to comply with the duties as allotted to them.

Remuneration for evaluation:

  • For every 60 marks paper, the remuneration is as proposed by the Board of Examiners and approved by the Academic Council and an evaluator may not evaluate more than 35 answer scripts in a day.
  • For every 30 marks paper, the remuneration is as proposed by the Board of Examiners and approved by the Academic Council and an evaluator may evaluate not more than 60 papers in a day.
  • Penalty on errors: on a review of marks tabulated, if an error is noticed, the evaluator will be penalized with five times the amount of remuneration paid for evaluation.


  • Evaluation is done in the evaluation centre which is under surveillance.
  • For the undergraduate courses, the paper is evaluated by a valuer and then reviewed by an external reviewer.
  • While for the PG courses the paper is evaluated by two valuers, one external and one internal. A third valuation is done if the difference in the marks awarded by the two valuers is more than 15.
  • The scripts carry a unique barcode which is linked to the register number of the candidate, the programme and the course. Since it is barcoded there are zero chances for the valuers to know the student and hence there is no question of being biased.

Duties and responsibilities of tabulators:

  • Tabulation will be done by a team of two tabulators who shall be responsible for making entries of marks.
  • They shall scan the marks awarded in the evaluation sheet and make entries in the computer.
  • The tabulators shall maintain complete secrecy regarding the nature of their work.
  • The team of tabulators shall maintain all the records with due care and shall handover the records to the Deputy Registrar after completion of the work.
  • They shall work on all days as per the calendar and adhere to the time schedule.
  • The tabulators shall not leave the headquarters without prior permission.
  • The tabulator shall make entries of the theory and practical marks.
  • The tabulators shall make a note of gracing marks awarded to the candidates.
  • The result sheets are then prepared in the prescribed format.
  • They shall prepare the marks cards.
  • They shall prepare the distinction list and the rank list for the first five ranks.
  • The marks cards are printed and then signed by the tabulator and forwarded to the Registrar for the signature.
  • The tabulators shall arrange to compile and maintain all the Tabulation Sheets and aggregated Tabulation Records with the Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) awarded to each student for each semester examination for a specific Program.
  • The results of the examinations will be declared and published by the CoE after due approval of the Vice-Chancellor. The results so declared shall be placed before the Board of Examinations for information in ensuing meeting.
  • The Grade Sheets shall be issued by the Examination Department on the dates announced by the CoE.

Remuneration for external examiners

  • Remuneration for the external examiners for the practical examination as well as the valuation of answer scripts is decided by the Board of Management.
  • The Board of Management may from time to time decide the remuneration for the external paper setters, moderators, examiners, evaluators, invigilators, tabulators and other staff members engaged in examination work which will be notified by the Registrar.

Provisions governing the award of grace marks to candidates to pass a subject or whole examination or to be awarded a higher class.

    The grades obtained will be tabulated by the tabulators and moderated by Moderation Board as below:

  • A student, who fails in End Semester Examination (Theory only) in a Course in any Semester, by not more than 2 marks in Theory (End Semester Examination), will be awarded the requisite marks to enable him/her to pass that Course. Such moderation, if applicable, will be provided for a maximum of TWO (02) Courses only.
  • A student, who passes in all Courses independently but fails to secure the required CGPA by virtue of having obtained one grade lower in any one subject by not more than 2 marks of the full marks of the Course concerned, will be awarded higher grade in that subject by adding requisite marks in the total. In case of the possibility of moderation in more than one Course, the Course having least credit will be considered for moderation.
  • While calculating CGPA, a student who misses a higher class in his/her degree program by virtue of having obtained one grade lower in any one course of the last semester examination of the program (i.e. in VI Semester of 3-Year program), by not more than 3 marks in that course, will be awarded the next higher grade. In case of the possibility of moderation in more than one course, the course having least credit will be considered for moderation.
  • Normally, only one of the clauses, either (a) or (b), shall be applicable to a student in a particular Semester. However, as a special case, the Board of Examinations may allow the application of both the clauses of moderation simultaneously for a student, once and only once during his study period at the University on specific recommendations of the Moderation Board under the following circumstances:
  • If the student of the final year is in a position to complete the degree by application of both clauses, or If the student can be saved from deletion of his/her name from the University rolls, by application of both clauses.
  • In case the Moderation Board detects some obvious errors in the tabulation sheet, it may not be necessary to call the tabulator for rectification of the mistakes. The Chairman of the Moderation Board can rectify the mistake. The Chairman, Moderation Board shall affix his/her signature on the tabulation sheet for each such modification.
  • The results moderated as above, shall be put up to the Chairman, Board of Examinations for approval before the declaration of results.

Regulations governing the acts of indiscipline and malpractice in the University examination by the teaching and non-teaching staff.

  • Any person entrusted with the examination work relating to paper setting, invigilation, evaluation, the conduct of practical examination, printing of question papers and answer books, tabulation and preparation of marks cards and all such activities connected shall discharge their duties with utmost integrity.
  • If any person allotted with the examination work as mentioned above is found guilty of breach of duties or involves in any misbehaviour shall on conviction be punished with imprisonment for a period which may extend to 3 years or with a fine up to twenty thousand rupees or with both.
  • Personnel involved in the conduct of examinations and other persons shall be summoned before the UMLEC for interrogation.
  • After a due enquiry, the committee shall record its recommendations on each case paper for being submitted to the Vice-Chancellor.
  • On acceptance of the recommendation by the Vice-Chancellor, action contemplated in the recommendations shall be taken by the Registrar.

End Semester Examination:

  • The end semester examination will be evaluated for 60 % of the total weightage in the learning outcome. For the 60 marks written examination the duration will be of two hours. The courses that have practical component will be assessed for 50 marks of which 40 % is for internal assessment and 60 % would be a term end practical examination of 3 hours duration (The practical examination duration will vary based on course credit).

Grading Equivalence Management System (Gems™):

  • Letter Grades and Grade Points (GP) are earned by the student for each course based on the aggregate of marks obtained through continuous learning assessments and end-semester examination. The letter grades and the corresponding grade points are as follows:
  • Letter Grade Grade Points Percentage Obtained Description Award category
    O A+ A B+ B C D
    10 9 8 7 6 5 4
    90-100 80-89 70-79 60-69 50-59 40-49 40
    (Outstanding) (Excellent) (Very Good) (Good) (Above Average) (Average) Re-appeared
    Exemplary Distinction First Division Second Division Pass Pass after Re-appearance
    Letter Grade Percentage Obtained Letter Grade Description
    0-39 RA re-appear
    0 RA Absent
  • However, a candidate in the final semester has a provision to re-appear on a fast-track examination session which will be scheduled after one month of the announcement of results of the final semester to ensure career progression based on the requirement and approval of the Vice-Chancellor.

Method of Awarding Letter Grades

  • The internal marks awarded to the students are first normalized and combined with the normalized marks of end-semester final examination. Subsequently, letter grades are awarded for the normalized marks as indicated in the detailed methodology of normalization of internal marks as well as marks in the end-semester final examinations shall be formulated by the Controller of Examinations.
  • To ‘Pass’ a course with earnable credits a student has to score a minimum of 40% of the total normalized marks secured in both the continuous learning assessments and the end-semester final examination.

Declaration of Results:

  • Normalized marks are referred to the Result Passing Board for the finalization of results. The Controller of Examinations announces the results.
  • The ‘RA’ / ‘NA’ grade once awarded stays in the record of the student and is deleted when they complete the course successfully later. The grade acquired by the student will be indicated in the grade card of the appropriate academic year with an indication of the month and the year of passing of that course.
  • The passing grade acquired by the student will be indicated in the grade card of the appropriate year with an indication of the month and the year of passing. The CGPA will be accordingly revised.


  • In case any student feels aggrieved on the final outcome of the learning assessment in any course, the student shall apply to the Controller of Examinations, along with the prescribed fee, for the review of only the End Semester Examination answer scripts, within the stipulated time after the announcement of the results of the examinations.
  • A process of revaluation is permitted only for the theory courses and may not be extended for any other evaluation procedures.
  • A student may apply for the revaluation within 15 days from the date of announcement of results in the prescribed format available in the website.
  • A student may apply for revaluation in any number of courses.
  • The student may apply for revaluation in the prescribed format available online by paying the requisite fee as published in the notification for every course.
  • The marks secured after revaluation is final and will be the one which is finally considered, irrespective of whether it is more than or less than the original marks.
  • During revaluation, the evaluation is done by another faculty member who is a subject expert and will not be done by the same faculty member who has evaluated first.
  • If the difference between the two valuations is found to be more than 20% of the total marks in any of the course after revaluation the revaluation fee will be refunded to the student.

Grade Card

    The grade card issued by the Controller of Examinations to each student, after the announcement of the results will contain the following:

  • The credits for each course registered for that semester.
  • The letter grade obtained in each course.
  • The attendance code in each course.
  • The total number of credits earned by the student up to the end of that semester in each of the course categories.
  • The Semester Grade Point Average (SGPA) and the Cumulative Grade Point Average (CGPA) of all the courses taken from the, I semester onwards for regular students.

Grade Card

    Computation of Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA)

  • SGPA will be calculated according to the formula:
  • formula-image

    Where Ci = credit for the ith course, (𝐺𝑃)i = the grade point obtained for the ith course, 𝑛 = total number of courses and the sum is over all the courses taken in that semester, including those in which the student has secured RA grades.

  • CGPA (Cumulative Grade Point Average) is calculated using:
  • formula-image

    Where Si = Sum of credits in ith semester, (𝑆𝐺𝑃𝐴)i = Semester Grade Point Average earned in ith the semester and 𝑟 = number of semesters and the sum is over all the semesters under consideration.

    The SGPA and CGPA shall be rounded off to 2 decimal points and reported in the transcripts.


  • On special considerations and based on the requirement, the Board of Examiners may recommend for a special examinations schedule for students who are unable to write their End Semester Examination due to reasons associated with the academic or co-curricular engagements or on reasons of health.
  • The students who are involved in NCC, NSS, International study programmes may apply to the CoE for a special examination schedule, provided they meet all the eligibility requirements of a regular student.
  • Such specially scheduled examination shall be conducted only on the approval of the Vice-Chancellor.
  • Such examinations approved by the Vice Chancellor shall be scheduled before the commencement of the subsequent semester.

The legacy of Garden City University comes from the Garden City Group of Institutions established in 1992.

The Garden City Group of Institutions has been a home for students from 81 nations to this day and the family is growing...

Please note : The above data need not be misread as that of Garden City University which commenced its operations in 2017; however GCU is a part of the Garden City Group of Institutions established in 1992.